Job Description

Student Records Manager

Job Type
Full-time
In the Office ofthe Registrar, the Student Records Manager reports to the Assistant Vice President/Registrar. The Office of the Registrar is a very tech-driven and deadline driven area of Saint Mary's College. The role of the Student Records Manager is to establish a systematic control of the creation, receipt, maintenance, use and accuracy of electronic files and records which contain confidential student information. The Student Records Manager researches and responds to inquires and requests for information from faculty, staff, students or external resources. The Student Records Manager establishes and runs reports through reporting software to frequently audit records for accuracy and integrity of record.

Customer Service: Analyzes, evaluates and processes incoming student

documents. Assists with student and faculty requests in a timely and

efficient manner; provides academic transcripts; answers multiple

telephone and in-person requests. Ensures that current regulations and

procedures are communicated to students, staff and faculty.

Document Processing: On-demand processing of transcript requests for

students, Diploma processing, processing Academic Evaluation Changes.

Processing Independent Study/Internship Petitions. Processes incoming

Education and Degree Verfication requests. Processes Grade Change

Petitions, Declaration of Major Petitions, and ensures Academic

Evaluations are updated and accurate.

Record Management: Establishes and runs reports through reporting

software to frequently audit records for accuracy and integrity of record.

Establishes a systematic control of the creation, receipt, maintenance, use

and accuracy of electronic files and records.
Requirements
Education: REQUIRED: AA PREFERRED: BA

Experience: (years required and applicable field of experience): Minimum two (2) years experience in similar setting or in higher education highly desirable; strong interpersonal, verbal and written skills. Experience with Ellucian Colleague student information system highly desirable.

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Demonstrated excellence in using Windows operating systems, Microsoft Office, Google Documents, knowledge of document imaging systems preferred, strong interpersonal, verbal and written skills.

• Must have experience working with confidential records
• Must have experience working within a Student Information System
• Must have experience with Diploma and Transcript software
• Must have experience creating and running reports
• Must be familiar with National Student Clearinghouse and it's function as it relates to Higher Education

Salary Description 55,000 per year



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About Saint Mary's College of California

The foundation for everything we do at Saint Mary's is our mission: To probe deeply the mystery of existence by cultivating the ways of knowing and the arts of thinking. Recognizing that the paths to knowledge are many, Saint Mary's College of California offers a diverse curriculum that includes the humanities, arts, sciences, social sciences, education, business administration and nursing, serving traditional students and adult learners in both undergraduate and graduate programs. As an institution where the liberal arts inform and enrich all areas of learning, it places special importance on fostering the intellectual skills and habits of mind, which liberate persons to probe deeply the mystery of existence and live authentically in response to the truths they discover. This liberation is achieved as faculty and students, led by wonder about the nature of reality, look twice, ask why, seek not merely facts but fundamental principles, strive for an integration of all knowledge and express themselves precisely and eloquently. To affirm and foster the Christian understanding of the human person which animates the educational mission of the Catholic Church. Saint Mary's College holds ... that the mystery which inspires wonder about the nature of existence is revealed in the person of Jesus Christ giving a transcendent meaning to creation and human existence. Nourished by its Christian faith, the College understands the intellectual and spiritual journeys of the human person to be inextricably connected. It promotes the dialogue of faith and reason: it builds community among its members through the celebration of the church's sacramental life; it defends the goodness, dignity and freedom of each person, and fosters sensitivity to social and ethical concerns. Recognizing that all those who sincerely quest for truth contribute to and enhance its stature as a Catholic institution of higher learning, Saint Mary's welcomes members from its own and other traditions, inviting them to collaborate in fulfilling the spiritual mission of the College. To create a student-centered educational community whose members support one another with mutual understanding and respect. As a Lasallian college, Saint Mary's holds that students are given to its care by God and that teachers grow spiritually and personally when their work is motivated by faith and zeal. The College seeks students, faculty, administrators and staff from different social, economic and cultural backgrounds who come together to grow in knowledge, wisdom and love. A distinctive mark of a Lasallian school is its awareness of the consequences of economic and social injustice and its commitment to the poor. Its members learn to live "their responsibility to share their goods and their service with those who are in need, a responsibility based on the union of all men and women in the world today and on a clear understanding of the meaning of Christianity." (From: The Brothers of the Christian Schools in the World Today: A Declaration).The foundation for everything we do at Saint Mary's is our mission: To probe deeply the mystery of existence by cultivating the ways of knowing and the arts of thinking. Recognizing that the paths to knowledge are many, Saint Mary's College of California offers a diverse curriculum that includes the humanities, arts, sciences, social sciences, education, business administration and nursing, serving traditional students and adult learners in both undergraduate and graduate programs. As an institution where the liberal arts inform and enrich all areas of learning, it places special importance on fostering the intellectual skills and habits of mind, which liberate persons to probe deeply the mystery of existence and live authentically in response to the truths they discover. This liberation is achieved as faculty and students, led by wonder about the nature of reality, look twice, ask why, seek not merely facts but fundamental principles, strive for an integration of all knowledge and express themselves precisely and eloquently. To affirm and foster the Christian understanding of the human person which animates the educational mission of the Catholic Church. Saint Mary's College holds that the mystery which inspires wonder about the nature of existence is revealed in the person of Jesus Christ giving a transcendent meaning to creation and human existence. Nourished by its Christian faith, the College understands the intellectual and spiritual journeys of the human person to be inextricably connected. It promotes the dialogue of faith and reason: it builds community among its members through the celebration of the church's sacramental life; it defends the goodness, dignity and freedom of each person, and fosters sensitivity to social and ethical concerns. Recognizing that all those who sincerely quest for truth contribute to and enhance its stature as a Catholic institution of higher learning, Saint Mary's welcomes members from its own and other traditions, inviting them to collaborate in fulfilling the spiritual mission of the College. To create a student-centered educational community whose members support one another with mutual understanding and respect. As a Lasallian college, Saint Mary's holds that students are given to its care by God and that teachers grow spiritually and personally when their work is motivated by faith and zeal. The College seeks students, faculty, administrators and staff from different social, economic and cultural backgrounds who come together to grow in knowledge, wisdom and love. A distinctive mark of a Lasallian school is its awareness of the consequences of economic and social injustice and its commitment to the poor. Its members learn to live "their responsibility to share their goods and their service with those who are in need, a responsibility based on the union of all men and women in the world today and on a clear understanding of the meaning of Christianity." (From: The Brothers of the Christian Schools in the World Today: A Declaration).

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Full time, Internship,

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