Job Description

Coordinator 2, Student Events

Salt Lake Community College

Position Title: Coordinator 2, Student Events

Open Internally or Externally: External

If faculty, tenure track status: Not Applicable

Reports to (title): Assistant Director for Student Leadership

Department: Thayne Center

Requisition Number: 25010

Position Type: Replacement

Job Category: Staff

FT/PT: Full-time

Initial Work Location:

Starting Salary: $49,781.94

Job Open Date: 08/01/2024

Job Close Date:

Open Until Filled: No

Priority Review Date: 08/12/2024

Job Summary: The Coordinator for Student Events is responsible for the connection students have to the college beyond their classroom experiences by planning and executing annual events across all Salt Lake Community College (SLCC) campuses. Reporting to the Assistant Director for Student Leadership in the Thayne Center, these events are an entry-point for student belonging and a gateway to deep involvement at the college. To implement the student events model, this role supervises a team of students, conducts responsible spending, and executes timely and effective event planning. While focused on students, this role supports numerous stakeholders including SLCC staff and vendors. The long-term success of this role is measured by well-planned and executed experiences, event visibility, attendance data, and peer leader retention and graduation.

Essential Responsibilities and Duties: SLCC Student Events

• Plan and implement the student event plan. This includes 22+ events annually including “traveling events” at 7 SLCC campuses (15-100 attendees), “one-off” events at the campus hubs (300+ attendees), and an “annual event” (1000+ attendees).
• Follow institutional policies and procedures for student events, including planning with risk management, scheduling offices, facilities, campus & site services, and purchasing departments.
• Plan and manage event logistics including set-up, execution, attendance tracking, and take-down.
• Develop marketing and promotional materials for the student event plan. Create promotional partnerships with student clubs and campus partners. Update and ensure accuracy of relevant websites and digital materials.
• Recruit, hire, train, and supervise 10 student peer leaders. Set meeting agenda, event-outlines, and delegate responsibilities for effective event management.
• Manage the Event Peer Leaders as a cohort and support students in their academic progress which includes checking grades and developing academic improvement plans.
• Collect, synthesize, and share student engagement and attendance data. Create cross-promotional pathways for attendees to engage further with SLCC leadership and community engagement programs more deeply. Utilize Campus Groups and other relevant software.
• Liaise with vendors and campus partners needed to execute contracts.
• Gather input and incorporate feedback to continually improve student experiences and involvement.

Thayne Center Leadership Series

• Collaborate with a team to plan and host student leadership development workshops for the general student body.
• Collaborate with a team to build relevant training through workshops directly tied to learning outcomes.
• Identify relevant campus sites and times to host workshops to maximize the number of SLCC students who can participate.
• Build learning outcomes for each workshop that are based in institutional and Thayne Center learning outcomes.
• Develop and implement various marketing strategies to recruit student attendees.
• Identify facilitators for each workshop. Co-facilitate workshops if appropriate.
• Ensure that each workshop is set up appropriately for each facilitator.
• Collect, synthesize, and share student and participant learning outcome, engagement, and attendance data.
• Conduct learning-outcome based assessment of each workshop and use data to rework future workshops and trainings.

Budget

• Ethically and thoroughly oversee budgets connected to student events.
• Uphold responsibilities outlined in the cardholder agreement and purchasing card training.
• Submit and manage vendor contracts in a timely manner.

Ability to complete Utah Defensive Driver Course and drive institutional vehicles.

Essential Responsibilities and Duties Continued:

Minimum Qualifications:

• Bachelor’s degree in a related field, such as education, social sciences, humanities, communications, community organization, or related field.
• Two (2) years of direct, full-time, paid experience in related area such as student activities, student leadership, student club advising, community engagement, community organizing, event planning, and/or volunteer management.

• Trade off 2:1 in experience/education requirement.
• Part time experience may be considered on a prorated basis.
• Applicant must have scheduling flexibility to accommodate attendance at occasional early mornings, late evenings and weekend program, retreats and conferences.
• Occasionally required to work evenings and/or weekends as determined by student programming needs (less than monthly).

Preferred Qualifications: Master’s degree in a related field, such as higher education administration, cultural and social sciences, humanities, or related field.Direct experience coordinating educational programs.Bilingual or multi-lingual.Strong knowledge of and proven experience with:Student leadership development theory and practices, working with college students.Event planning.Advising strategies in context of student clubs, organizations, and student leadership.Working with community-based organizations.Assessment – designing, implementing and measuring learning outcomes.

Knowledge, Skills & Abilities: Proven skills in program coordination, including program management, needs assessment, strategic planning, procedure development, evaluation, critical thinking, programmatic development, participant learning outcomes, and budgeting.Knowledge of student activities, involvement, and engagement practices.Knowledge of vendor contracting processes and ability to create and review contracts.Ability to recruit, hire, train, and supervise students for a peer leader role.Create and implement an agreement of peer leader responsibilities.Document and address performance issues.Maintain accurate rosters and contact information for engaged students.Knowledge of effective marketing and recruiting strategies.Promoting programming and resources to ensure programmatic visibility among student across the institution.Knowledge of student leadership development theories and practices.Ability to create agendas and incorporate multiple sources of information to facilitate meetings.Plan and lead trainings and developmental conversations.Ability to coordinate, implement, and lead large scale events for 20 – 200 participants with a high degree of refinement and detail.Works successfully whether independent or collaboratively.Sets and meets deadlines individually and with a team.Supervisor may be remote or at a different campus location.Excellent written communication, including email and writing external facing documents.Excellent oral and interpersonal communication skills with a demonstrated ability for public speaking.Ability to tailor communication to different constituents including students, staff, faculty, and community partners.Strong technology skills.Proficient in Microsoft Office Suite programs (Teams, Word, Excel, PowerPoint), Zoom, and other telecommunication platforms.Creation of surveys, forms, and use of an online engagement platform.Tracking expenses and following a budget.Flexibility and ability to adapt quickly.Strong decision-making, problem solving, and collaborative partnership skills.Strong organization skills, ability to multi-task and prioritize.Ability to strategically build relationships and connect with campus partners.As assigned, support office coverage at multiple SLCC sites and campuses.Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities. 

Non-Essential Responsibilities and Duties: Ability to complete Utah Defensive Driver Course and drive institutional vehicles.

Special Instructions: If utilizing experience trade off, please indicate years of experience and if your experience is full time or part time.Full consideration will be given to applicants who apply on or before the priority review date indicated above. More information about Salt Lake Community College benefits:

SLCC Highlights: Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.

FLSA: Exempt

SLCC Information: Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.This position may require the successful completion of a criminal background check.

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Job Tags

Full time, Part time, Local area, Remote job, Outdoor, Weekend work, Afternoon shift, Early shift,

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